20190711 BOD Notes - Revision history

Tanju: /* Discussed */

2019-07-12T03:29:19Z

‎Discussed

Tanju: /* Discussed */

2019-07-12T03:25:55Z

‎Discussed

Tanju: /* Discussed */

2019-07-12T03:22:00Z

‎Discussed

Tanju: Created page with "==Attendees:== '''BOD''': Joshua M., Tanju B '''Members''': Alex B., Mike R, ==Notes:== ---- === Discussed === '''Board of Directors status update''' * Both Jay and Ch..."

2019-07-12T03:21:45Z

Created page with "==Attendees:== '''BOD''': Joshua M., Tanju B '''Members''': Alex B., Mike R, ==Notes:== ---- === Discussed === '''Board of Directors status update''' * Both Jay and Ch..."

New page

==Attendees:==
'''BOD''': Joshua M., Tanju B

'''Members''': Alex B., Mike R,

==Notes:==

----

=== Discussed ===

'''Board of Directors status update'''
* Both Jay and Christine have resigned this year leaving a gap on the Board and Officers
* Need to define and separate Board Governance vs Operational Leadership like an Exec Director, Operations/Maintenance, Equipment Champions i.e. Lasercutter, woodworking, 3D printers
** Lively discussion about defining Board member responsibilities in writing. Joshua voiced concern that we have always struggled to get Board members. Alex indicated has expressed interested in being a Board member for a while now, but Board meetings stopped happening. All agree on the need to define roles and need to change/improve on previous practices
* Need to finalize organizational Bylaws. Tanju confirmed that Bylaws have never been defined/put in place... until then rules and governance default on to the Articles Of Incorporation
* Business insurance requirements per the lease

'''Financial Update'''

Monthly electric power bill update
* HVAC Cost have trended down since installing lockbox over the thermostat. The most recent bill for June was $355
** The cost is down 38% compared to June 2018.
** June 2019 = $355 vs June 2018 = $569

Financial update, income vs expenses, bank checking account status
* Tanju got bank and records handoff from Christine on May 9
* Tanju updated the Finance spreadsheet for May after handoff from Christine, but June is still pending
* Tanju has paid all of June's bills, and July's. Everything is on bank Auto-Pay except for the Electric Bill. Waiting on new checking account debit card to be issued to Tanju to setup autopay for Electric
* Tanju wants to push for hiring a bookkeeper/accountant rather than rely on a volunteer for bookkeeping
* Current status of checking account is ~$2000 after bills paid. Monthly operating expenses are ~$3200
* Approx $500 in cash YTD pulled from the 3D printer dropbox and deposited into account. People are paying on the honor system is working. Alex has been donating printer filament.

'''Membership & Maintenance update'''
* We're back up to 58 members which is great, but we're still below the December high of 61.
* New member on-boarding procedure and member retention
* Makerspace maintenance, storage, clean-up

'''Upcoming Events:'''
* MiniCon at Sewell Mill Library Saturday 7/20
* Maker-Artist Market at Freeside Friday 7/26
* DragonCon in Atlanta Labor Day Weekend 8/30-9/2
* Maker Faire Atlanta at GSU Stadium (Turner Field) weekend 9/28-9/29

@@ Line 39: / Line 39: @@
 * New member on-boarding procedure and member retention
 * Makerspace maintenance, storage, clean-up
+[[File:Membership Summary Active July 2019.JPG]]

@@ Line 17: / Line 17: @@
 * Need to finalize organizational Bylaws. Tanju confirmed that Bylaws have never been defined/put in place... until then rules and governance default on to the Articles Of Incorporation
 * Business insurance requirements per the lease
 '''Financial Update'''

@@ Line 11: / Line 11: @@
 === Discussed ===
- '''Board of Directors status update'''
+'''Board of Directors status update'''
 * Both Jay and Christine have resigned this year leaving a gap on the Board and Officers
 * Need to define and separate Board Governance vs Operational Leadership like an Exec Director, Operations/Maintenance, Equipment Champions i.e. Lasercutter, woodworking, 3D printers